Cross-School Student Access for Staff

Overview

This article explains how to grant staff access to students at another school (e.g., high school staff messaging middle school students).

Common Use Case

• High school staff communicating with incoming 8th graders
• Middle school staff communicating with 6th graders from elementary schools

Method 1: Create and Share a Student Group (District-Level)

This method allows the district to create a group of students and share it with staff at another school.

Steps

1. Create the student group

You can do this in one of two ways:

• Option A: Upload a spreadsheet
  • Prepare a spreadsheet with the list of students (e.g., 8th graders)
  • Upload the spreadsheet to create the group
• Option B: Select students manually
  • Go to New Message
  • Select the desired students
  • Create a group from the selection

2. Share the group with staff

• Share the group with the specific staff members who need access

3. Result

• Staff can message the group
• Students remain enrolled at their original school

Pros

• Centralized district control
• Easy to manage access
• Group can be updated as needed

Cons

• Requires district administrator involvement
• Additional step to share the group

Method 2: Add School Enrollment for Staff (Recommended)

This method gives a staff member access to another school by adding them as enrolled at that school.

Steps

1. Go to Staff Contacts

• Locate the staff member

2. Add school enrollment

• Open the staff member’s contact
• Select Add School Enrollments
• Add the additional school

3. Result

• Staff can access all students at that school
• Access can be temporary or permanent

Pros

• Quick and easy to implement
• No group creation required
• Can be done at the school level

Cons

• Provides access to all students (not just a subset)
• Enrollment must be removed when no longer needed

Recommendation

Use Method 2 (Add School Enrollment) in most cases—it is faster and easier.

Use Method 1 (Student Groups) when:

• You need to limit access to specific students (e.g., only 8th graders)
• You want district-level control
• Multiple staff need access to the same specific group