Setting Up Team Parent-Teacher Conferences

Currently, ReachMyTeach does not support a direct “team meeting” setup. If an administrator sends invites, families will receive one for every teacher on their student’s schedule. Because of this, we do not recommend using the admin-sent invite setup for team meeting Parent-Teacher Conferences.

Recommended Approaches

1. Teacher-Led Conference Setup

• Create the conference as a teacher sends invite type.

• Have the team lead teacher send invitations to all homerooms on their team.

  • Ensure the team lead has “Show All Classes” permissions enabled.

• Other teachers on the team will:

  • See their students’ scheduled meetings in the “Other Appointments” folder, or

  • Receive access if the team lead shares the Google Calendar invite.

✅ This ensures families get scheduled meetings without being double-booked.

2. Split Team Setup

• If you are dividing a grade into two groups:

  • Each team lead should send invites to their assigned families.

  • Example: 6th–7th grade teachers send their own invites, while 8th grade is managed by the admin.

3. Floating Teachers (e.g., United Arts Teachers)

• Families can still book with the main teacher team through the schedule.

• Floating teachers can join existing meetings by:

  • Using the “Other Appointments” section.

  • They will only see students rostered to their classes unless “Show All Appointments” is enabled.

Key Notes

• Always designate one team lead to avoid duplicate invitations.

• Use permissions carefully to ensure the right visibility across teachers.

• Families will still experience a smooth booking process without excess invites.